GME Residents & Fellows Benefits Information
Frequently Asked Questions
Trainee Timelines: June (PDF), July (PDF), August (PDF)
Professional Liability
Is it necessary that I provide 5 years of professional liability coverage?
Yes, you must provide the last 5 years of liability, including medical school liability. Contact your Medical School's Registrar for your liability information.
NPI
How soon should I apply for NPI number and how long will it take?
Before starting the Application for Appointment, follow the detailed instructions for obtaining NPI number. This process can take between 2 & 24 hours. You must have a US social security number to apply.
EOHW - Placement Health Review Requirements
Do I need to be cleared by EOHW (Employee Occupational Health and Wellness)?
EOHW must clear all trainees before attending institutional orientation. Please start this process as soon as possible to ensure there are no delays in your medical clearance. For any questions, please call EOHW at (919) 684-3136 option 2 or email eohremote@dm.duke.edu.
Life Support
Do I need a valid ACLS and/or PALS card?
Yes and all cards must be American Heart Association (AHA) certified or Canadian equivalent. No cards will be accepted if expiration dates occurs prior to institutional start date. Cards expiring starting three months after start date will be accepted with encouragement to renew asap.
Local NC Address
I don’t have a North Carolina address yet. Should I use my current address on all the forms asking for a local address?
No, on all forms leave the address field blank, if you do not have a local address (Cary/Raleigh/Durham/Chapel Hill). Once you have a local address, please add it to MedHub via the "Review Records" link on your homepage.
Employment Verification for Apartment or Mortgage
Who do I contact for verification of employment/income for an apartment or mortgage loan?
Your program coordinator can provide you with an offer letter that states your salary as it is not included in your agreement of appointment. The GME Office will not be able to verify employment until you have completed your first day of orientation.
NC Medical License
Resident Training License vs. Full License, what should I apply for?
Please inquire with your program. Duke GME does not require GME trainees to have a full medical license. A resident training license is generally acceptable unless you plan to moonlight outside of DUH.
I’m applying for a Resident Training License and I don’t know where to send my paperwork.
All applicable documents for your RTL are sent to your Program Coordinator. They will submit them to the GME Registrar to verify and forward to the NCMB.
What are the documentation requirements for the resident training license application?"
- Online Application (Select “Duke University Hospital” as your training institution.)
- Verification of Medical Education form
- Postgraduate Training Verification form (for all training after medical school)
- Authority for release form
- 2 Fingerprint cards
- USMLE or equivalent transcript
- Medical School transcript (if attended more/less than 4 years or foreign medical school graduate)
- Appointment letter (drafted by Program Coordinator)
I already have a Full NC Medical License; do I need to apply for a Residents Training License?
No, but you must provide GME with a copy of your current wallet card. This must be uploaded into MedHub.
How can I check the status of my Full or RTL application?
All applicants should use their log-in and password to access application status on the NCMB website.
I submitted a document to the North Carolina Medical Board. Can they forward the document to the GME Office?
No. The North Carolina Medical Board will not share documents with outside entities, including the GME Office.
Social Security Card
I don’t have my social security card; can I use my passport instead?
No, you must have a valid social security card in order to be hired at DUHS. If you need to order a replacement Social Security Card: https://www.ssa.gov/number-card. If you do not have a social security number, this requirement will be temporarily waived.
Name Change
I am changing my name during onboarding, how does affect the process?
If you have already received an updated social security card with your new name, please upload to MedHub.
If you have not received your updated card, you will onboarded with your former legal name. Please note, name changes during the onboarding process may cause interruptions with various systems such as NCTracks, PECOS, etc.
Additionally, a copy of your marriage license will be required.
Transcripts
Can I send you a copy of my Medical School Transcript?
No, you must request a copy of your medical school transcript with the words "conferred" or "completed". All documents must be primary sourced as required by the Joint Commission. We cannot accept any "in progress" transcripts. Please note, medical school transcripts expenses will not be reimbursed by the GME Office.
What is primary source verification?
Primary source verification (PSV) is the direct confirmation of credentials from the original issuing institution. This process ensures healthcare professionals are properly qualified, protecting patient safety and preventing credential fraud.
All documents must be sent directly from issuing source to the GME Duke office. Documents submitted by trainees will not be accepted.
I earned a Ph.D as well and would like for this to be on my ID Badge. What should I give GME?
You can one additional degree to your badge and must provide an official graduate school transcript if you have a graduate degree (including Ph.D, M.P.H, M.B.A., J.D.). The deadline for transcript for additional degree is May 30th.
Who do I send my official USMLE (or equivalent) transcript to?
USMLE Transcripts can be sent electronically through FSMB via FCVS if applicable. You will find it cost effective to order two copies at once; sending one to gmeregistration@dm.duke.edu and the other one to the North Carolina Medical Board. Please note, USMLE transcript expenses will not be reimbursed by the GME Office.
Although electronic method is preferable, if an official transcript must be mailed, please use the address below:
Attn: GME Registrar
Duke Graduate Medical Education
P.O. Box 2536
Durham, NC 27715
ID Badge Photo – Photo Requirements
Do I need to be in a white coat for my ID Badge Photo?
Yes, you must submit a passport photo in a white coat with a white background. This photo will have multiple uses (e.g. ID badge, evaluation system, composites). You must also upload photo to the Duke Card Office website.
Dual Appointment
I am going to be a "Dual Appointment". Are there additional requirements from the GME Office for me to complete?
Yes, you are required to have your own personal DEA license and a full medical license. To apply for your own personal DEA license, start here.
Paycheck
When will I receive my paycheck?
All GME trainees are paid monthly, on the 25th. If the 25th falls on a weekend, you'll be paid the Friday before.
Benefits
When do my benefits start?
Your health insurance will start the following month of employment ie: will start in August for July hires. If you need coverage on your start date, you must pay the full premium. Additional information will be provided during institutional orientation.